The patrol function in LiteLog helps you plan and conduct regular inspection rounds efficiently.
You can define checkpoints, set times and frequencies, and ensure that all important tasks are completed properly.
Note:
If special times or settings apply for holidays, these must first be configured in the “Holidays” menu.
Planning a Patrol
You can decide whether the patrol should be free or scheduled:
- Free Patrol: This option offers more flexibility. Employees can choose their own route and respond to situations spontaneously.
The patrol can be started at any time in the app without prior planning. - Scheduled Patrol: This type follows a fixed sequence with defined checkpoints – ideal for recurring and planned patrols.
You will be notified by email if a patrol is not completed. Read on to learn how to plan the patrol completely.
Step 1: Scheduled Patrol
Assign a meaningful name, such as “Day Shift” or “Night Inspection”.
This name appears in the app and makes it easier to identify and assign the patrol.
- Admin Notes: Internal notes for administrators (not visible to app users).
- Employee Notes: Important instructions that are visible during the patrol.
Step 2: Setting Start and End Times
First, plan the start date and time of the patrol.
If the patrol is to take place multiple times a day, there are two options available:
- Frequency: In this case, only the number of patrols within the specified time period is checked.
Example: If you schedule a patrol from 06:00 to 12:00 with a frequency of 4, the employee must complete four rounds during this period.
LiteLog does not check the exact times, as long as the number is met.
If you need specific time slots, select “Add Round”. - Add Round: This option allows you to define patrols at specific time slots multiple times a day.
Unlike “Frequency”, which only counts total rounds, you can specify exact time periods here.
Example: If the time frame is from 06:00 to 12:00, you can divide it into several segments:- First round: 1× between 06:00 – 07:00
- Second round: 1× between 08:00 – 09:00
- Third round: 1× between 10:00 – 11:00
- Fourth round: 1× between 11:00 – 12:00
Settings for Repetition and Frequency
The dropdown menu contains default options. If these do not fit, you can choose “Custom” to define your own settings.
You can also combine patrols, e.g., one for Mon–Fri and another for Sat–Sun with different times.
Example: Holidays and weekends with different times than weekdays
To configure this, you need to create three patrols:
- Mon–Fri (without holidays): Set the desired times for regular working days here.
- Sat–Sun (without holidays): Create a patrol with alternative times for weekends.
- Holidays: This patrol applies only to holidays and also uses alternative times.
This configuration ensures that fixed times are followed on weekdays, while different times are automatically applied on holidays or weekends.
Patrol Editor
Alternatively, you can adjust appointments directly in the calendar.
You can move appointment blocks up or down by dragging the edges with your mouse.
Appointment blocks can be moved vertically. Horizontal movement is not possible.
Step 3: Configuring Checkpoints
In the final step, define the checkpoints. On the right side, you will see a list of available checkpoints for the selected object or area.
At least one checkpoint must be assigned to the patrol.
A patrol is only considered complete when all assigned checkpoints have been scanned.
By default, the scanning order is free, meaning checkpoints can be scanned in any order.
If a specific order is required, enable the “Enforce Order” function.
You can choose to enforce a fixed order for all checkpoints, or only for certain checkpoints while others can be scanned in any order.
Example: You set the order for checkpoints 1, 2, and 3, while the remaining checkpoints can be scanned in any sequence.