Work Time
On this page, You manage the work time entries of Your employees. You see all recorded work times in a clear table — with start and end time, breaks, total duration, and current status. The data is updated in real time.
Features Overview
Work Time Table
The table shows all work time entries with the following information:
- Employee — Name and role
- Property — Work location
- Start — Start of the work time
- End — End of the work time (empty for ongoing entries)
- Break — Total break time
- Work Time — Effective work time (total time minus breaks)
- Total Time — Full duration from start to end
Click on an entry to open the detail view in a side panel (drawer).
Detail View (Drawer)
The drawer shows comprehensive information about a work time entry:
Summary:
- Start and end time in the employee's time zone
- Status (running or completed)
- Date
- Key metrics: attendance time, break duration, total time
- For ongoing entries: live counter of the current work time
Timeline: The timeline shows all status changes of the entry in chronological order:
- Events — Login, Logout, Pause started, Pause ended — each with a timestamp
- Source — Where the event originated: Device (app), Manual (by admin), System (automatic), or Resync
- Editor — For manual changes, displays which administrator performed the action
- Reason — If a reason was provided (e.g., for exceptions or system actions)
- Location — With location verification enabled: button to open the map view with GPS position and ONSITE/OFFSITE status
- Offsite counter — Number of events with OFFSITE status is highlighted
From the detail view, you can directly edit, end, or delete the entry.
Create Work Time
Click the "Create Entry" button to manually create a new work time entry. Alternatively, you can open the create dialog directly via the URL parameter ?wtCreate=1.
The create dialog requires the following information:
| Field | Required | Description |
|---|---|---|
| Property | Yes | Select the work location (hidden if already pre-selected) |
| Employee | Yes | Select an employee via dropdown search |
| Date | Yes | Date of the work time entry (DD.MM.YYYY) |
| Start Time | Yes | Start of work time (HH:mm) |
| End Time | Yes | End of work time (HH:mm) |
| Break | No | Quick selection (0, 15, 30, 45, 60 min) or custom minute input. Default: 0 min |
Additional features in the create dialog:
- Net Work Time — Automatically calculated from start, end, and break time and displayed in the dialog
- Night Shift Detection — If the end time is before the start time, the system automatically recognizes a night shift (next day)
- Fill from Last — Button to auto-populate date and times from the selected employee's last work time entry
- Duplicate Detection — A warning appears if the entry overlaps with existing work times of the employee. Overlapping entries are not allowed.
Edit & End Work Time
- Edit — Change start, end, and break times of an existing entry. The edit dialog can also be opened directly via the URL parameter
?wtEdit={uuid}. - End — End an ongoing entry. Choose between "End now" (current time) and a manual end time. You can specify breaks using a quick selection. The end dialog can also be opened directly via the URL parameter
?wtEnd={uuid}. - Delete — Remove an incorrectly created entry.
Data Export
- CSV Export — Export the displayed work times as a CSV file using the export button for further processing in external systems.
- PDF Export — Generate a PDF report of the work time data for documentation or sharing.
Filter & Search
Click the filter icon to open the advanced filters:
| Filter | Description |
|---|---|
| Employee search | Search by employee name |
| Date range | Filter entries by start and end date |
| Employee | Show only entries for a specific employee |
| Property | Filter by a specific property/location |
| Role | Show only entries for a specific role |
| Preset | Filter by the associated shift preset |
Good to Know
- The system automatically checks whether a new entry overlaps with existing work times of the employee. Overlapping entries are not allowed.
- Each property can set a minimum break time. If You end a work time with less break than required, the break time is automatically raised to the minimum value.
- Work times are automatically linked to shift presets — see Linking to Shift Presets below for details.
- Check-in methods to note: The available check-in methods (NFC, QR code, GPS, button) are configured per property in the time tracking settings. Methods that are not enabled will not be offered in the mobile app.
- Auto-Close: Open work times can be automatically ended by the system — either at a fixed time or after a certain duration. This setting is configured per property. See Auto-Close for details.
Linking to Shift Presets
When shift presets are configured for a property, the system automatically links work times to the matching shift. This lets you see at a glance whether an employee was on time and how much they deviated from the shift time.
How linking works
Work times are assigned to shifts in four ways:
| Method | When | Description |
|---|---|---|
| Automatically at check-in | Immediately | When a work time starts, the system identifies the matching shift based on property and timestamp |
| Periodic check | In the background | A background process links work times that could not be assigned at check-in |
| Manual assignment | By admin | When a supervisor manually checks in an employee, the shift is assigned directly |
| On edit | After change | When the start or end time of a work time is changed, the shift assignment is recalculated |
Punctuality display
After linking, the system shows for each check-in and check-out:
- Punctuality status — Early, On Time or Late
- Deviation — The difference in minutes from the shift time (e.g. -30 min = 30 minutes early, +10 min = 10 minutes late)
Punctuality is measured against the shift start (for check-in) or shift end (for check-out) — not against the window boundaries.
For details on the evaluation logic see Attendance Control — Punctuality Evaluation.
Permissions
To use this page, You need the View time tracking permission. Contact Your administrator if You do not have access.
| Action | Permission |
|---|---|
| Access page | View time tracking |
| View other employees' work times | View others' time tracking |
| Create entry | Create time tracking |
| Edit/end/delete entry | Edit time tracking |
| Export data | Export time tracking |
This feature is also available in the mobile app. In the app, you can start, stop, and manually add work time entries — even offline.