---
title: "Guide for Teachers & Instructors | LiteLog"
description: "Check attendance, handle special cases, export data — task-oriented guide for daily use of LiteLog in teaching."
sidebar_label: "Teachers & Instructors"
sidebar_position: 4
---

# Guide for Teachers & Instructors

This guide is intended for teachers, professors, seminar leaders, and course instructors who work with LiteLog on a daily basis. It is organized by typical tasks throughout the day.

## 1. Before the First Class Day

Before using LiteLog in class for the first time:

1. **Check access** — Log in to the portal at [portal.litelog.de](https://portal.litelog.de). Your administration has set up an account for you.
2. **View your courses** — Under "Attendance list" or "Course log" (in the portal: Shift log), your courses should be visible. If not, contact your administration.
3. **Know the [kiosk](../auth-public/checkin-kiosk.md) location** — Do you know where the tablet is in your room? Is it turned on?
4. **Optional: Install the LiteLog app** — For the mobile view on your own smartphone.

## 2. Start of Day

Before class begins:

1. **Check the [kiosk](../auth-public/checkin-kiosk.md)** — Is the tablet turned on? Is it showing the correct course?
2. **Open the live list** — In the portal or in the app, open the [Attendance list (Live)](../attendance-live/attendance-live.md). Filter by your location and room (in the portal: property and kiosk).

> **Navigation:** Attendance list (Live) → Select location → Select kiosk (room)

## 3. During the Course

- The **attendance list** shows in real time who has checked in.
- Late check-ins appear automatically — the timestamp is documented.
- You do not need to confirm or approve anything. The tracking runs automatically.
- If **automatic ending** is enabled, participants do not need to check out — attendance is automatically ended when the course finishes. A separate check-out is not required.

## 4. After the Course

1. **Review the course log** — In the portal under Course log (Shift log), you can see how many participants checked in and whether the minimum requirement was met.
2. **Record missing entries** — If participants could not check in (no smartphone, dead battery, etc.), you can register them directly in the portal — even **during the ongoing course**. Open the [participant overview of the current course](../attendance/attendance-detail.md) and register the participant manually.

> **Navigation:** Course log → Select course → Register participant

:::info Permission required
Manual registration requires the **Create time entry** permission. If this function is not available, contact your administration.
:::

## 5. Special Cases in Daily Use

| Situation | What to do |
|---|---|
| **Participant has no smartphone** | Register directly in the [participant overview of the current course](../attendance/attendance-detail.md) manually — in the portal or in the app — even during the course |
| **Dead battery / defective camera** | Register directly in the [participant overview of the current course](../attendance/attendance-detail.md) manually — in the portal or in the app |
| **Kiosk tablet has failed** | Register participants in the [participant overview of the current course](../attendance/attendance-detail.md) manually — in the portal or in the app — or inform the administration |
| **Wrong room shown on kiosk** | Inform the administration — the course must be assigned to the correct kiosk |
| **Course is cancelled** | Inform the administration so the course can be paused for this date |
| **Room change** | Inform the administration — have the course assigned to the new kiosk (room) |
| **Late check-in** | Participants can still check in after the course has started, as long as the check-in window is open. The timestamp is documented. |
| **No Wi-Fi / mobile data** | The kiosk with a dynamic QR code requires an internet connection. Alternatively, a **static QR code** can be downloaded and printed — it does not rotate but works without internet. You can also register participants via the [participant overview of the current course](../attendance/attendance-detail.md) manually — in the portal or in the app. |

## 6. Export Data

For records, billing, or your own documentation, you can export attendance data:

1. Open the **Course log** (Shift log) or **Data & Reports**
2. Filter by time period, location, and course
3. Export as **CSV** or **PDF**

:::tip Regular Export
Establish a fixed export schedule — e.g., weekly or at the end of the month. This way you always have up-to-date records.
:::

## Daily Workflow: Summary

| Time | Task |
|---|---|
| **Before class** | Check kiosk (turned on? correct course?) |
| **During the course** | Optional: Check live list |
| **After class** | Review log, record missing entries in the [participant overview of the current course](../attendance/attendance-detail.md) |
| **Weekly / monthly** | Export data |

## Frequently Asked Questions

**Can I only see the attendance for my courses?**
That depends on your role. Your administration controls which locations and courses are visible to you.

**What happens if participants arrive late?**
Check-in is possible within the configured check-in window. The exact timestamp is documented.

**Can I check attendance on my smartphone?**
Yes. The LiteLog app provides an overview of your courses and current attendance.

**What do I do if there are technical problems?**
Open the [participant overview of the current course](../attendance/attendance-detail.md) and register the participants manually — in the portal or in the app, even during the ongoing course. For larger problems, inform your administration or IT support.

## Related Pages

- [Overview: Schools & Educational Institutions](./branches-schools.md)
- [Attendance Tracking](../attendance/attendance.md)
- [Attendance List (Live)](../attendance-live/attendance-live.md)
- [Course Log (in the portal: Shift Log)](../attendance/attendance-table.md)
- [Course Detail (in the portal: Shift Detail)](../attendance/attendance-detail.md)
- [Data & Reports](../data-reports/data.md)