Guide for Teachers & Instructors
This guide is intended for teachers, professors, seminar leaders, and course instructors who work with LiteLog on a daily basis. It is organized by typical tasks throughout the day.
1. Before the First Class Day
Before using LiteLog in class for the first time:
- Check access — Log in to the portal at portal.litelog.de. Your administration has set up an account for you.
- View your courses — Under "Attendance list" or "Course log" (in the portal: Shift log), your courses should be visible. If not, contact your administration.
- Know the kiosk location — Do you know where the tablet is in your room? Is it turned on?
- Optional: Install the LiteLog app — For the mobile view on your own smartphone.
2. Start of Day
Before class begins:
- Check the kiosk — Is the tablet turned on? Is it showing the correct course?
- Open the live list — In the portal or in the app, open the Attendance list (Live). Filter by your location and room (in the portal: property and kiosk).
Navigation: Attendance list (Live) → Select location → Select kiosk (room)
3. During the Course
- The attendance list shows in real time who has checked in.
- Late check-ins appear automatically — the timestamp is documented.
- You do not need to confirm or approve anything. The tracking runs automatically.
- If automatic ending is enabled, participants do not need to check out — attendance is automatically ended when the course finishes. A separate check-out is not required.
4. After the Course
- Review the course log — In the portal under Course log (Shift log), you can see how many participants checked in and whether the minimum requirement was met.
- Record missing entries — If participants could not check in (no smartphone, dead battery, etc.), you can register them directly in the portal — even during the ongoing course. Open the participant overview of the current course and register the participant manually.
Navigation: Course log → Select course → Register participant
:::info Permission required Manual registration requires the Create time entry permission. If this function is not available, contact your administration. :::
5. Special Cases in Daily Use
| Situation | What to do |
|---|---|
| Participant has no smartphone | Register directly in the participant overview of the current course manually — in the portal or in the app — even during the course |
| Dead battery / defective camera | Register directly in the participant overview of the current course manually — in the portal or in the app |
| Kiosk tablet has failed | Register participants in the participant overview of the current course manually — in the portal or in the app — or inform the administration |
| Wrong room shown on kiosk | Inform the administration — the course must be assigned to the correct kiosk |
| Course is cancelled | Inform the administration so the course can be paused for this date |
| Room change | Inform the administration — have the course assigned to the new kiosk (room) |
| Late check-in | Participants can still check in after the course has started, as long as the check-in window is open. The timestamp is documented. |
| No Wi-Fi / mobile data | The kiosk with a dynamic QR code requires an internet connection. Alternatively, a static QR code can be downloaded and printed — it does not rotate but works without internet. You can also register participants via the participant overview of the current course manually — in the portal or in the app. |
6. Export Data
For records, billing, or your own documentation, you can export attendance data:
- Open the Course log (Shift log) or Data & Reports
- Filter by time period, location, and course
- Export as CSV or PDF
:::tip Regular Export Establish a fixed export schedule — e.g., weekly or at the end of the month. This way you always have up-to-date records. :::
Daily Workflow: Summary
| Time | Task |
|---|---|
| Before class | Check kiosk (turned on? correct course?) |
| During the course | Optional: Check live list |
| After class | Review log, record missing entries in the participant overview of the current course |
| Weekly / monthly | Export data |
Frequently Asked Questions
Can I only see the attendance for my courses? That depends on your role. Your administration controls which locations and courses are visible to you.
What happens if participants arrive late? Check-in is possible within the configured check-in window. The exact timestamp is documented.
Can I check attendance on my smartphone? Yes. The LiteLog app provides an overview of your courses and current attendance.
What do I do if there are technical problems? Open the participant overview of the current course and register the participants manually — in the portal or in the app, even during the ongoing course. For larger problems, inform your administration or IT support.