Guide for Management & Operators
This guide is for management staff and operators of community shelters who evaluate and document occupancy data.
Monitoring Occupancy in Real Time
The Attendance List (Live) shows you at any time:
- Dashboard tiles — Number of currently present residents at a glance
- Current tab — Live status of each resident with real-time updates (no reload needed)
- History tab — Monthly overview matrix of all attendance records
Filtering by Site
If you manage multiple shelters:
- Open the filter bar via the filter icon
- Select the desired property (= shelter)
- Optional: Additionally filter by role or status
Reports and Exports
CSV Export
Attendance data can be exported directly from the Attendance List (Live) as CSV:
- Filter the desired data (time period, site, status)
- Click the export button
- The CSV file can be imported into Excel or other systems
Data & Reports
Under Data & Reports you will find extended reporting options:
- Summaries by time period
- Filter options by site, employee, and role
- Export for funding body billing
Evacuation List as PDF
The Evacuation List can be downloaded as PDF or printed at any time — not only in emergencies but also as proof of documentation.
Attendance Logs
Under Attendance Logs you will find the complete history of all scan events:
- Who checked in or out when?
- At which site did the scan take place?
- Audit-proof documentation for inspections
Documentation for Authorities and Funding Bodies
LiteLog provides reliable evidence for:
| Use Case | Data Source |
|---|---|
| Billing for funding bodies | CSV export from the attendance list or Data & Reports |
| Authority inspections | Attendance logs (audit-proof) |
| Occupancy records | History tab in the attendance list |
| Emergency documentation | Evacuation list as PDF |
All data is reproducible at any time. For more information, see Security & Privacy.
Attendance Control (Optional)
With Attendance Control you can set up automatic checks:
- Define requirements for which residents should be present at which times
- Automatic notifications on deviations
- Configuration via Attendance Form
Permissions
| Action | Permission |
|---|---|
| View attendance | View time tracking |
| Export data | Export time tracking |
| Manage residents | Edit employees |