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LLMs.md

Setup for Community Shelters

This guide is for administrators and management staff setting up LiteLog in a community shelter.

Prerequisites​

  • LiteLog account (via the Shop or your contact person)
  • NFC tags (cards or keychains) for residents
  • A smartphone or tablet as a stationary terminal at the entrance
  • Wi-Fi connection at the terminal location

Step 1 — Create a Site​

Create a site (property) in the portal for each shelter:

  1. Navigate to Properties in the portal
  2. Create a new property with the shelter name
  3. Optional: Add the address for the map view

A site corresponds to a building or connected facility. For multiple buildings at different addresses, create one site each.

Step 2 — Register Residents​

Residents are created as employees in the portal:

  1. Navigate to Master Data → Employees
  2. Create an entry for each resident with name and optional personnel number
  3. Use custom fields for additional information (e.g., room, floor, building)
  4. Assign the appropriate role to the resident (e.g., "Resident")

:::tip Custom Fields Custom fields like "Room" or "Floor" automatically appear as columns in the Evacuation List — so emergency services know immediately where people are located. :::

Step 3 — Assign NFC Tags​

Assign a personal NFC tag to each resident. Pairing is done via the LiteLog app on a smartphone with NFC:

  1. Open the people list in the app and select Manage access cards
  2. Choose Pair NFC card, select the resident, and hold the tag against the smartphone
  3. The tag is active immediately — the resident's portal profile shows the status "Chip paired"

A paired chip can be removed again in the portal if needed. NFC tags are available in the Shop as cards or keychains. Details: Manage People

Step 4 — Set Up Terminal​

Set up a smartphone or tablet as a stationary terminal at the entrance:

  1. Install the LiteLog app on the device and log in with a dedicated account — the device then appears in the portal under Devices and can be configured there
  2. Place the device at the entrance area
  3. Ensure the device is connected to power and Wi-Fi

The terminal displays a scan interface — residents hold their NFC tag against the device to check in or out.

Step 5 — Configure Attendance Requirements (Optional)​

If you want to use automatic checks and alerts:

  1. Create an attendance requirement for the shelter
  2. Define which residents should be present at which times
  3. Enable notifications for deviations

Step 6 — Roles and Permissions​

Set up roles for the different user groups:

RoleRecommended Permissions
ManagementView time tracking, Export time tracking, Edit employee data
Security ServicesView time tracking, Export time tracking
Restricted AccessView time tracking

Next Steps​

After setup, you can: