Time Tracking (Property)
On this tab, you configure the time tracking for the selected property. You manage attendance specifications, define check-in methods, and set up kiosk devices for on-site time recording.
Navigation: Properties → Select property → Tab "Time Tracking"
Features
Enable Time Tracking
Use the activation card to enable or disable the time tracking feature for this property. As long as the feature is disabled, no working hours can be recorded for this property.
Display Mode
Choose between two display modes for the mobile app:
| Mode | Description |
|---|---|
| Work Time | Standard view with live timer, breaks, and detailed work time tracking |
| Check-in | Simplified view — only check-in and check-out, without timer or break functionality. Optimized for pure attendance tracking |
Attendance Specifications
The specifications table shows all configured shift templates for this property. Each specification defines shift times, recurrence rules, and the check-in window. Click on a specification to edit it, or create a new one.
Check-in Settings
Configure the available check-in and check-out methods separately for this property. Check-in and check-out can allow different methods.
Available methods:
- NFC Tag — Contactless scanning via smartphone
- QR Code (static) — Printed QR code at the location
- Kiosk (dynamic QR) — QR code on the kiosk screen
- Button Click — Manual check-in/check-out in the app
- Background Scan — Automatic detection via the app
Allow exceptions:
Enable "Allow exceptions" separately for check-in and/or check-out. When enabled, employees can also check in using a method that is not enabled — but must provide a reason, which is saved in the log.
Break Settings
Configure minimum break times for this property:
- Uniform — Same break rule for all days of the week
- Manual — Individual break rules per day of the week (Monday to Sunday)
For each day, you can define start time, end time, and break duration. If an employee ends a work time with less break than required, the break time is automatically raised to the minimum value.
The maximum break duration is configurable (default: 720 minutes / 12 hours). When the maximum break duration is exceeded, the break is automatically ended by the system.
Auto-Close
Define when open work times are automatically ended by the system:
| Setting | Description |
|---|---|
| Fixed time | All open work times are ended daily at a specific time (e.g., 22:00) |
| After duration | Work times are automatically ended after a certain number of minutes |
| Calculation basis | For "After duration", choose the basis: Gross (from start time) or Net (effective work time only, breaks are not counted) |
Automatically ended work times receive the system note: "Automatically stopped by the system (maximum shift duration reached)." The system checks open entries up to 4 days retroactively.
Restricted Time Windows
Define time windows during which check-in is not possible. Employees see a message in the app that time tracking is currently blocked and can only check in again once the time window has expired.
Location Verification (Geofencing)
Enable location verification to check whether employees are on-site when checking in:
- With every check-in, check-out, and status change, the GPS location is recorded
- The system compares the coordinates with the property location and marks entries as ONSITE (on-site) or OFFSITE (off-site)
- In the web portal, administrators can view the location history of a work time entry on a map in the detail view
- The number of offsite entries is highlighted in the timeline
Work Time Categories (Tags)
Manage tags for work time entries of this property. Tags enable categorization and filtering of work times.
Kiosk Management
Create, edit, and delete kiosk devices for on-site time recording. Each kiosk displays a dynamic QR code that employees can use to check in and check out. You can configure a custom logo and welcome text per kiosk.
Calendar Preview
Open the calendar preview to see all scheduled shifts and routes in a full-screen view.
Good to Know
- Check-in via button click cannot be used simultaneously with NFC, QR code, or kiosk — the system automatically removes incompatible methods.
- Check-in and check-out methods are configured separately. For example, you can allow check-in via QR code and check-out via button.
- If you do not assign any specifications to a kiosk, all active shifts of the property are displayed automatically.
- Break rules can be configured individually per day of the week — ideal for different shift models.
- With location verification enabled, administrators can view the GPS history of each work time entry on a map.
Permissions
To use this page, you need the View properties permission. Contact your administrator if you do not have access.
| Action | Permission |
|---|---|
| Change settings | Edit properties |
| Create kiosk | Create kiosks |
| Edit kiosk | Edit kiosks |