On this page, You manage the person roles and the organizational structure of Your company. You define which roles exist, how they are arranged hierarchically, and which main category is used for structuring.
Role-Based Access Control (RBAC)
LiteLog uses a role-based access control system (RBAC). Every user is assigned exactly one role, and each role defines which features that user may access. This ensures that every employee only sees and edits the areas relevant to their tasks.
Key characteristics:
- You can create your own roles at any time — there are no fixed requirements
- Each role can be individually equipped with permissions
- Permission changes take effect on the user's next login
- Maximum of 20 roles per company
Features Overview
Person Roles
The table shows all defined roles in Your company — for example Admin, Operations Manager, Employee, or Site Manager. Use the edit icons on the right to rename or delete existing roles.
Create Role
Click the button in the top-right corner to create a new role. Enter a name and select the desired permissions from the permissions list. The role is immediately available in the hierarchy and for employee assignment. The create dialog can also be opened directly via the URL parameter ?createRole=1.
Edit Role
Click the edit icon next to a role to change its name and permissions. In the edit dialog, you see an overview of all currently assigned permissions and can adjust them at any time. Direct access via the URL parameter ?editRole={id}.
Delete Role
Click the delete icon to remove a role. A role can only be deleted when no employees are assigned to it. Direct access via the URL parameter ?deleteRole={id}.
Hierarchy Levels
Define how many levels Your company structure consists of. The first level describes the most general category (e.g., "Customer"), the last one the most specific.
Main Category
Choose the main category to structure Your data into groups.
Subcategory
Choose a subcategory to organize specific data such as attendance tracking and checkpoints.
Account Alias
Define how accounts are named in Your system (e.g., "Employee", "Team Member").
Permissions Reference
When creating or editing a role, you select from the following permissions. They are grouped by category:
Authentication
| Permission | Description |
|---|
| Portal login | Allow logging in to the web portal |
| App login | Allow logging in to the mobile app |
Time Tracking
| Permission | Description |
|---|
| View | View work time entries and attendance lists |
| View others | View work time entries of other persons |
| Create | Manually create new work time entries |
| Edit | Edit and end existing entries |
| Export | Export work times as CSV |
Persons
| Permission | Description |
|---|
| View | View employee list and details |
| Create | Create new employees (individually or via import) |
| Edit | Edit employee data |
| Archive | Archive employees |
| Edit own data | Edit own personal data via the profile |
Properties
| Permission | Description |
|---|
| View | View property list and details |
| Create | Create new properties |
| Edit | Edit property settings |
| Archive | Archive properties |
Customers
| Permission | Description |
|---|
| View | View customer list |
| Create | Create new customers |
| Edit | Edit customer data |
| Archive | Archive customers |
| Delete | Permanently delete customers |
Rounds & Control Points
| Permission | Description |
|---|
| View round settings | View preset rounds |
| Create round settings | Create new preset rounds |
| Edit round settings | Edit preset rounds |
| Stop round | Stop a running preset round |
| Run rounds | Run free and preset rounds in the app |
| View control points | View control points |
| Create control points | Create new control points |
| Edit control points | Edit control points |
| Delete control points | Remove control points |
Reports
| Permission | Description |
|---|
| View | View round evaluations |
| Export | Export round evaluations as file |
Incident Reports
| Permission | Description |
|---|
| View | View incident reports |
| Create | Create new incident reports |
| Edit | Edit existing incident reports |
Tasks
| Permission | Description |
|---|
| View | View task list |
| Create | Create new tasks |
| Edit | Edit tasks |
| Delete | Remove tasks |
Documents
| Permission | Description |
|---|
| View | View documents |
| Create | Create new documents |
| Edit | Edit documents |
| Delete | Remove documents |
Property Documents
| Permission | Description |
|---|
| View | View property-specific documents |
| Create | Create new property documents |
| Edit | Edit property documents |
Shipping
| Permission | Description |
|---|
| View | View shipping orders |
| Create | Create new shipping orders |
| Edit | Edit shipping orders |
| Stop | Stop running shipping orders |
Devices
| Permission | Description |
|---|
| View | View device list |
| Edit | Edit device settings |
| Delete | Remove devices |
Kiosks
| Permission | Description |
|---|
| View | View kiosks |
| Create | Create new kiosks |
| Edit | Edit kiosks |
Live Map
| Permission | Description |
|---|
| View | View live map with GPS positions |
License
| Permission | Description |
|---|
| View | View license information |
| Manage | Purchase and manage licenses |
Settings & Roles
| Permission | Description |
|---|
| View settings | View company settings |
| Edit settings | Change company settings |
| View roles | View role list |
| Create roles | Create new roles |
| Edit roles | Change role permissions |
| Delete roles | Remove roles |
Good to Know
- During registration, five default roles are automatically created: Admin (all permissions), Operations Manager (properties, time tracking, employees, patrols, incident reports), Employee (read-only access and create incident reports), Customer (minimal permissions), and one freely configurable role.
- You can rename default roles and adjust their permissions at any time — only the Admin role is protected.
- A role can only be deleted when no employees are assigned to it.
- Maximum of 20 roles per company.
Page Permission
To use this page, You need the View settings permission.
To manage roles, you additionally need View roles, Create roles, Edit roles, or Delete roles.
Contact Your administrator if You do not have access.
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