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LLMs.md

Guide for Site Managers

This guide explains step by step how to set up LiteLog at a guarded property: install checkpoints, create patrols and activate time tracking.

1. What you need​

Before you begin, make sure you have the following:

  • Smartphone (Android or iOS) with the LiteLog app installed
  • LiteLog access with the "Site Manager" role or higher
  • NFC tags and/or printed QR codes for checkpoints
  • QR code for time tracking (generated in the portal)

2. Create property​

If the property does not yet exist in the portal, create it:

  1. In the portal under Properties, click New Property
  2. Use the map search to find the location — name and address are automatically filled in
  3. Define the premises — draw the property boundary on the map (choose a slightly larger area so that check-ins are recognized across the entire grounds)
  4. Optional: Mark important points, e.g., employee parking, main entrance or guard room

Details: Create properties

3. Devices​

Both company phones and personal smartphones can be used. If you accept personal devices, consider deactivating the live location display in the portal.

Company phone at the property​

If a company phone stays permanently at the property, you can designate it as a property phone in the portal under Settings → Devices. All employees who sign in via this device will automatically only have access to this one property. This prevents incorrect check-ins and makes it easier for employees to use.

Personal phones​

With personal devices, employees sign in with their own smartphone and select the property themselves. Make sure that the location sharing settings meet your data privacy requirements.

:::info NFC scanning: iOS vs. Android On Android, NFC tags are detected automatically in the background — simply hold the smartphone to the tag. On iOS, the NFC scanner must be opened first: swipe right to left. The QR code camera opens by swiping left to right. :::

Details: Manage devices

4. Create & install checkpoints​

Checkpoints are the locations that guards scan during their patrol. Place them at security-relevant positions.

Typical checkpoint locations​

  • Main entrance / side entrance
  • Fence and gate systems
  • Server room / utility room
  • Underground parking / parking deck
  • Stairwells and escape routes
  • Outdoor areas (corners, blind spots)

Create a checkpoint​

  1. Log in to the LiteLog app
  2. Select the property (if not already selected)
  3. Navigate to the last tab on the right
  4. Scroll down in the list and tap Manage checkpoints
  5. Tap New Checkpoint
  6. Select type: Checkpoint for routes
  7. Enter name (e.g., "West Gate", "Server Room GF")
  8. Hold the NFC tag to your smartphone — the tag is assigned to the checkpoint
  9. Alternatively: Generate and print a QR code

Install NFC tags​

  • Attach tags with industrial adhesive or screws
  • Position so that the guard can reach the tag with their smartphone
  • Do not stick on metal — NFC technology works significantly worse on metal surfaces

:::tip Tamper protection Install NFC tags so they cannot simply be removed and scanned at a different location — e.g., behind a cover or with security screws. :::

Details: Manage checkpoints

5. Property documents​

In the portal, you can upload documents to the property under property settings — e.g., PDFs or images. Employees can view these documents directly in the app. Typical content includes emergency numbers, site plans, duty instructions or key protocols.

Details: Property documents

6. Set up patrols​

LiteLog offers two types of patrols:

Free patrols​

Once checkpoints are linked to a property, employees can start a free patrol immediately — directly via the app, without any further configuration. They scan the desired checkpoints in any order.

Patrol templates​

For recurring, scheduled patrols, create patrol templates in the portal. This lets you define which checkpoints must be scanned when, how often and in which order.

Details: Create patrol, Property routes

7. Set up time tracking (optional)​

In addition to patrols, LiteLog can optionally track your guards' shift times. By default, time tracking is set to QR code. You can download the time tracking QR code from the portal under the property settings and print it — e.g., for the guard room.

:::tip Separate patrols and time tracking Patrol checkpoints and the time tracking QR code are separate functions. The time tracking QR code is only for shift check-in/out, not for patrol control. :::

Details: Time tracking & check-in settings

Evaluate shifts​

If Attendance Control is set up, you can check in the portal whether your security staff arrived on time and in full for their shift. Filter by failed shifts to quickly spot deviations.

Details: Shift Log, Attendance Control

Checklist: Property ready for deployment?​

  • Property created in the portal and premises defined
  • Checkpoints created and NFC tags / QR codes installed
  • First patrol completed (free or via template)
  • Time tracking QR code printed and displayed (if desired)
  • Guide for Security Guards printed and available