Material in the App
With the LiteLog app your staff handle everyday material work right on site: check and book stock, request material, keep an eye on their own equipment, and issue or hand over devices by scan — all offline-capable. Material is maintained and evaluated in the portal (Material — overview).
Prerequisite: the Material feature is enabled company-wide under Features; the stock view additionally requires the Material feature of the respective property (Material (property)).
Stock view at the property (More → Material)
In the More tab, the section for the active property contains the entry "Material" — the same view is also available as the Material tile among the quick actions on the home screen: the traffic-light list of all items with stock and minimum quantity — the summary above keeps count ("3 items · 1 below minimum stock"). Per item the list shows the status Enough, Low, Empty, Count due or No target (the portal uses the same label: items without a minimum/target quantity that have stock; never counted as "below minimum stock" — 0 pieces without a target is "Empty").
Stock loads while online; offline the list shows items and minimum stock from the device cache — with the hint "Offline — items and minimum stock only. Stock loads once you are back online."
Tapping an item opens capture with two actions:
| Action | Flow |
|---|---|
| Book | Consumption (−) or refill (+) with quantity, an optional note and optionally one photo ("Take photo" — e.g. of the delivery note or shelf; it appears in the portal in the item's history). |
| Count | Record the counted stock — it becomes the new baseline of the calculation. If bookings are still waiting for upload, the app points this out: count the physical stock then. |
Both work offline: the app confirms with "Recorded — will be synced" and shows at the top how many captures are still waiting for upload.
The "Material below minimum stock" hint in the "My assignment today" widget of the home screen (with a planned shift) opens this stock view with one tap.
Capturing when completing a task
If a task carries "Expected material" (in the portal's task editor under "Add details"), the completion screen shows the material step — "Pre-filled from the task — adjust only deviations." For each item the back office has set the direction in the portal: Withdrawal books the consumption from the property stock (e.g. consumables at a motorway service area per cleaning round), Refill the resupply to the property. The step is accordingly called "Material consumed" or "Material refilled"; if the task contains both directions, each row shows its direction. Anyone who changes nothing confirms with one tap; the bookings are created automatically with the completion and also work offline.
Material requests (More → Personal)
Via More → "Material requests" staff report demand without calling anyone:
- "Request material": choose the property, enter a quantity per item, optionally add a note — then "Request". Each row shows "unit · stock n · target m" (stock loads only while online). The first tap on "+" sets the shortfall up to the target — with stock at or above target a 1, with unknown stock the target; the hint line "The first tap on + sets the shortfall up to the target." says so. "Fill everything to target" sets all items with a shortfall in one step.
- Also offline: the request is confirmed with "Request captured — will be transmitted" and uploaded on the next connection (until then "Waiting for upload").
- The list shows your own requests with the status Pending / Approved / Rejected / Fulfilled / Withdrawn; for rejections the reason is visible.
- Pending requests can be taken back with "Withdraw".
Decisions are made in the portal in the approval inbox (Master data → Material, "Requests" tab) — see Material (property).
My equipment (More → Personal)
More → "My equipment" shows every person what is currently issued to them — in two sections: "Devices & units" (serialized units with serial numbers) and "Material" (equipment by quantity). The view is also available offline; the "As of HH:mm" note shows how fresh the data is.
Per unit the action "Hand over" is available — for example at shift change. Transactions not yet transmitted are marked "syncing…"; contradictory bookings with "Conflict" (see below).
Material issue (issue, hand over, take back, loss)
The entry More → "Material issue" opens the issue wizard — even without an active property, because units are not tied to a property and the source can be a warehouse:
- Choose the action — Issue (material or devices to a person), Hand over (your own equipment to a colleague), Take back (back into the store) or Report loss (book out lost or defective material).
- Choose the recipient — person search, offline from the device cache.
- Choose the line items — units and quantity items; the app's tip: "scan a unit chip or QR label to add it directly." For hand over, take back and report loss the list shows only what you hold yourself ("with you: 2 boxes"); you cannot book more than that. If your tenant runs several warehouses, a warehouse picker appears here as a chip row: the source warehouse when issuing from a warehouse, the target warehouse of a take-back when taking material back. The warehouse directory is available offline on the device; with only one warehouse the take-back shows its target as a fixed line ("Take back to warehouse: Central warehouse"). The list shows the local state immediately and syncs online afterwards. If you scan a unit that is not held by the selected source holder, the app rejects it: "… is held by … and cannot be booked here." The unit is then not added to the booking. A matching unit appears in the list right away.
- State the reason (loss only) — Lost, Defective or Other (then the note is required), optionally a note and a photo as evidence. Reason and note appear in the material journal with your name and the time (the reason as prefix of the note, e.g. "Defective — antenna broken"); the photo is attached to the booking. The portal has no reason prompt.
- Sign off — for an issue the recipient confirms with a signature directly on the device; skipping the signature requires a deliberate confirmation dialog ("Record without signature"). For a handover the signature is optional; take-back and loss do without.
The booking is recorded and transmitted as soon as there is a connection.
Device scan on a unit (NFC/QR)
If a unit carries an NFC chip or a QR label (created in the portal under Material & equipment), scanning it in the app opens the action sheet for the device: at the top the current holder ("Held by: Marek Kowalski", "In central stock" or "No holder recorded"), below it the applicable actions:
- Issue to… / Hand over to… / Take back / Report loss — depending on holder and permission.
- Pair NFC chip — connect a chip with the unit (scanning then opens the material actions).
- Print QR label — labels per device/unit as a PDF.
If none of these actions is available, the sheet does not stay empty. A sentence states the reason. Typical case: the unit is held by another person and you lack the permission to take it back.
The scan works offline and never switches the property — it is separate from clock-in and patrol scans.
:::info Conflicts If two devices (e.g. offline) book the same unit contradictorily, the app still transmits the booking and reports: "Material booking transferred — holder conflict detected, please review." The portal marks the unit with "Contradictory bookings"; it is resolved there with a correction booking. :::
Good to know
:::tip Note
- All material entries appear in the More menu only when the feature is enabled tenant-wide (Features); the stock view additionally only at properties with the Material feature active.
- The app shows no purchase prices — costs and evaluations stay in the portal.
- All captures (bookings, counts, requests, issues) are offline-capable and are transmitted automatically once the device is back online.
- Older app versions without the warehouse picker keep booking warehouse issues and take-backs automatically into the main warehouse — no bookings are lost. :::
Permissions
| Action | Permission |
|---|---|
| Stock view, My equipment | View material stock |
| Book, count, material issue, hand over, create requests | Record material bookings |
| Pair NFC chips, print QR labels | Manage material catalog |