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LLMs.md

Guide for the Office

This guide explains how the office works with LiteLog: manage tasks across all buildings, evaluate reports, automate exports and connect the property management system via the REST API.

1. Keep track of tasks​

The Tasks workspace bundles everything that needs to be done — across all buildings and apartments:

  • All open tasks at a glance — e.g. defects that housekeeping has assigned to the caretaker
  • Filter by apartment, building, assignee, status or due date
  • Track status — who is working on what, what is overdue?
  • Create and assign tasks — also directly from the portal, e.g. deep cleanings before VIP arrivals

You are informed about new defects and status changes by email or push notification.

Details: Tasks, Creating a task, Notifications

2. View reports & form responses​

All submitted forms and incident reports come together in the Reports area: cleaning checklists, inspections, handover protocols and defect reports.

  • Unified list — all submissions in chronological order, filterable by apartment and period
  • Detail view — every form with all completed fields, photos and signatures
  • PDF export — export individual reports as PDF, e.g. the signed handover protocol; the PDF carries your company logo
  • Direct link — every report has its own web address and can be shared as a link

Details: Reports

3. Scheduled reports & CSV exports​

Under Dashboard → Export & Delivery you generate reports as PDF or CSV — once or automatically on a recurring basis:

  • Instant export — e.g. download all working times or form submissions of a month as PDF/CSV
  • Scheduled reports — set up recurring email delivery, e.g. a weekly cleaning record per building to the owner
  • Custom templates — assemble reports from building blocks, with a cover page and your own logo
  • CSV for further processing — working times and attendance as CSV for payroll or your own evaluations

Details: Export & Delivery

4. REST API: connect your property management system​

LiteLog offers an open REST API that lets you build your own integrations — e.g. with your property management system, to automatically create cleaning tasks after check-out or feed completion reports back.

  1. In the portal, create an API key under Settings → Integrations → REST API
  2. Store the key securely — it is shown only once and cannot be viewed again afterwards
  3. Your system authenticates its requests to the API with this key

:::info Open API instead of ready-made integrations The REST API is an open interface for your own integrations. You set up the connection to your property management system yourself or with your IT service provider. :::

Details: Manage REST API keys, REST API reference (v1)

Frequently asked questions​

Can I see which apartment is move-in ready? Yes. Via reports (cleaning completion, inspection) and the task status you can see per apartment which step is complete and where something is still open.

Can I send reports to owners automatically? Yes. Set up a scheduled delivery under Export & Delivery — e.g. all cleaning records of a building by email every month.

Is there an Excel export? Exports are available as PDF and CSV. CSV files can be opened and processed directly in Excel.

What happens if I lose the API key? The key is shown only once, at creation. If it is lost, simply create a new key and replace it in your system.