Skip to main content
LLMs.md

Guide for Site Managers

This guide explains step by step how to set up LiteLog at a cleaning property: place the time tracking QR code, set up patrols with tasks and configure time tracking rules.

1. What you need​

Before you begin, make sure you have the following:

  • Smartphone (Android or iOS) with the LiteLog app installed
  • LiteLog access with the "Site Manager" role or higher
  • Printed QR code for time tracking (generated in the portal)
  • Optional: NFC tags and/or QR codes for checkpoints (if patrols are desired)

2. Create property​

If the property does not yet exist in the portal, create it:

  1. In the portal under Properties, click New Property
  2. Use the map search to find the location — name and address are automatically filled in
  3. Define the premises — draw the property boundary on the map (choose a slightly larger area so that check-ins are recognized across the entire grounds)
  4. Optional: Mark important points, e.g., supply room, main entrance or parking area

Details: Manage properties

3. Devices​

Both company phones and personal smartphones can be used. If you accept personal devices, consider deactivating the live location display in the portal.

Company phone at the property​

If a company phone stays permanently at the property, you can designate it as a property phone in the portal under Settings → Devices. All employees who sign in via this device will automatically only have access to this one property. This prevents incorrect check-ins and makes it easier to use.

Personal phones​

With personal devices, employees sign in with their own smartphone and select the property themselves. Make sure that the location sharing settings meet your data privacy requirements.

:::info NFC scanning: iOS vs. Android On Android, NFC tags are detected automatically in the background — simply hold the smartphone to the tag. On iOS, the NFC scanner must be opened first: swipe right to left. The QR code camera opens by swiping left to right. :::

Details: Manage devices

4. Place time tracking QR code​

The time tracking QR code is the central function — cleaning staff scan it upon arrival and departure.

  1. Download the QR code from the portal under the property settings
  2. Print it and place it at the property entrance or a fixed point in the building
  3. Laminate or put in a sleeve to protect the code from wear

:::tip Placement The QR code should be placed where cleaning staff enter the property — e.g., at the main entrance, in the supply room or cleaning closet. For multiple entrances, the same QR code can be printed multiple times. :::

:::tip Separate time tracking and patrols The time tracking QR code and checkpoints for patrols are separate functions. The time tracking QR code is only for shift check-in/check-out, not for patrol control. :::

Details: Time Tracking & Check-in Settings

5. Property documents​

In the portal, you can upload documents to the property under property settings — e.g., PDFs or images. Employees can view these documents directly in the app. Typical content includes cleaning plans, work instructions, key protocols or contact lists.

Details: Property documents

6. Set up patrols (optional)​

For larger properties or stairwells, you can set up patrols with checkpoints. This ensures that cleaning staff have actually covered all areas.

Create a checkpoint​

  1. Log in to the LiteLog app
  2. Select the property (if not already selected)
  3. Navigate to the last tab on the right
  4. Scroll down in the list and tap Manage checkpoints
  5. Tap New Checkpoint
  6. Select type: Checkpoint for routes
  7. Enter name (e.g., "Stairwell 3rd Floor", "Underground Parking Level 2")
  8. Hold the NFC tag to your smartphone — the tag is assigned to the checkpoint
  9. Alternatively: Generate and print a QR code in the portal

Tasks at checkpoints​

You can attach tasks to each checkpoint that the employee must complete on site — e.g., "Mop stairwell", "Empty bins" or "Check windows". The task is displayed when scanning the checkpoint and must be confirmed.

Free patrols & templates​

  • Free patrols: Once checkpoints are linked, employees can start a free patrol immediately — in any order
  • Patrol templates: Define in the portal which checkpoints must be scanned when, how often and in which order

Details: Create patrol, Manage checkpoints

7. Configure time tracking rules​

Rules are set per property or globally:

  • Automatic breaks: A break is automatically deducted after a certain working duration
  • Shift logic: Define shift times, assignment happens automatically
  • Minimum and maximum times: Set per shift or per day

Details: Time Tracking & Check-in Settings

8. Evaluate attendance (optional)​

If Attendance Control is set up, you can check in the portal whether your cleaning staff arrived on time and in full at the property. The shift log shows all shifts at a glance — filter by failed shifts to quickly spot deviations.

Details: Shift Log, Attendance Control

Checklist: Property ready for deployment?​

  • Property created in the portal and premises defined
  • Time tracking QR code printed and placed at the property
  • First check-in / check-out tested
  • Time tracking rules configured (breaks, shifts)
  • Optional: Checkpoints with tasks created and patrol tested
  • Guide for Cleaning Staff printed and available