Subcontractor File
You open the file of a subcontractor by clicking its row in the subcontractor list. Here you maintain master data, access, visible areas, the company's employees and their property access.
Navigation: Master data → Subcontractors → click a row
Header and tabs
The header shows company name and status, on the right the actions Edit, Access and Archive. The left panel carries a select box to switch directly to another company and the tabs of the file:
| Tab | Content |
|---|---|
| Overview | Company (master data, editable inline), Assigned properties (click leads to the Assignment tab), Last activity |
| Access | State of the access, card Access credentials, card Visible areas (see below) |
| Employees | All accounts belonging to this company. Add presets the assignment to the company |
| Assignment | Property access of the company: All property assignments or Selected only (search and add properties), Save |
The entry Activity in the panel is a link to the activity log, filtered to this account.
Access and visible areas
The Access tab first shows the state:
- Access active: the subcontractor signs in to the portal and the LiteLog app, creates their employees and only sees their own accounts.
- Access locked: the company cannot sign in at the moment. Their employees and data are kept. The Activate button reopens the access, Lock closes it.
- Archived: unarchive the account to reopen the access.
In the Access credentials card you change username and password. The subcontractor uses these credentials to sign in to the portal and the LiteLog app. A username that is already taken is rejected.
Visible areas
Under Visible areas you choose which areas this company sees in addition to their employees. There are five:
| Area | What the subcontractor sees |
|---|---|
| Attendance | The times of their employees |
| Rounds | Rounds and reports on their properties |
| Tasks | Tasks on their properties, with creating and editing |
| Reports | Incident reports on their properties, with creating |
| Material | Material on their properties, with creating |
A newly added subcontractor starts with Attendance and Tasks. Rounds, Reports and Material are released individually. An area never extends the role: what the role does not carry stays hidden even when ticked.
Regardless of the ticks, the access always keeps: signing in to the portal and the LiteLog app, seeing the assigned properties, creating, maintaining and archiving their own employees, reading roles for assignment, maintaining their own profile and the team chat.
Employees of the subcontractor
The employees of an external company are normal accounts with a Belongs to assignment. You set the assignment in the employee dialog (section Belongs to, select "Choose subcontractor"); in the employee list the column Belongs to shows the company. If the company creates its people itself, the assignment is set automatically.
What the company sees follows the assignment:
- It sees own accounts only: itself and all accounts that belong to it. A foreman belonging to the company sees the same people as the company.
- It does not see the list of subcontractors and no accounts of other companies or of your own staff.
- It sees only the assigned properties.
- Accounts the company creates always belong to the company. It cannot create accounts without assignment.
The employees sign in to the LiteLog app like your own, with password, QR code or NFC chip. Their times, rounds and tasks appear in the same evaluations on your side.
Permissions
:::info Permission To open this page you need the permission View employees. You change access, areas and assignment with Edit employees, archiving with Archive employees. Contact your administrator if you do not have access. :::