Time Tracking — Overview
Time tracking in LiteLog enables the digital recording, management, and evaluation of your employees' work times. This chapter gives an overview of the concepts involved and the typical flow.
How Time Tracking Works
1. Setting Up the Property
Enable time tracking for a property under Properties → Property → "Time tracking" tab. That is where you configure all settings.
2. Configuring Methods & Rules
Define how employees check in and out:
- Check-in methods — NFC, QR code, kiosk, button, or background scan (configurable separately for check-in and check-out)
- Break rules — minimum breaks per weekday
- Auto-Close — automatic ending after a duration or at a fixed time
- Location verification — GPS check whether employees are on site
- Blocked time windows — times during which no check-in is possible
3. Creating Shift Presets
Presets define recurring shifts with times, check-in windows, and requirements. The system automatically generates individual shift instances from them.
4. Employees Check In
Employees check in via the mobile app — using the configured methods. The system records timestamps, location, and break times.
5. Evaluating & Exporting Data
Work times, shift logs, and attendance lists are available for evaluation and export (CSV/PDF).
Terms
| Term | Meaning |
|---|---|
| Property | A site or place of work for which time tracking is configured |
| Preset | A shift template with times, recurrence, and rules — individual shifts are generated from it |
| Shift | A single instance of a preset on a specific day |
| Work time | An individual work time entry of an employee (start, end, breaks) |
| Sublog | A single event within a work time (login, logout, break started, break ended) |
| Kiosk | A device with a dynamic QR code for on-site check-in |
| Check-in window | The period before the shift start during which check-in is possible |
| Check-out window | The period after the shift end during which check-out is still possible |
| ONSITE / OFFSITE | Location status of an event — on site or outside the geofence |
Linking Work Times and Shifts
If shift presets are configured, the system automatically links work times to the matching shift. This enables:
- Punctuality evaluation (too early, on time, too late)
- Deviation display in minutes
- Shift status evaluation (successful/failed)
The linking happens automatically at check-in, periodically in the background, or manually by administrators.
Pages in This Area
| Page | Description |
|---|---|
| Work Time | Table of all work time entries with detail view |
| Attendance List (Live) | Real-time dashboard: who is currently present? |
| Attendance Control | Manage and evaluate shift presets |
| Time Tracking (Property) | Configuration per property |
| Mobile Time Tracking | Timer, check-in, and offline recording in the app |
| Adding Work Time Retroactively | Manual time recording in the app |
Permissions
| Permission | Description |
|---|---|
| View time tracking | See your own work times and shift data |
| View others' time tracking | See other employees' work times |
| Create time tracking | Create new work times, create shift presets |
| Edit time tracking | Edit, end, delete work times |
| Export time tracking | Export data as CSV or PDF |