Time Tracking — Overview
Time tracking in LiteLog enables the digital recording, management, and evaluation of your employees' work times. This chapter gives an overview of the concepts involved and the typical flow.
How Time Tracking Works
1. Setting Up the Property
Enable time tracking for a property under Properties → Property → "Time tracking" tab. That is where you configure all settings.
2. Configuring Methods & Rules
Define how employees check in and out:
- Check-in methods — app button, QR code, NFC chip, web check-in without app (fixed or rotating code on a tablet), NFC scanner device, or manual recording (configurable separately for check-in and check-out)
- Beacon (Bluetooth proximity proof) — additional on-site proof on top of the button, QR and NFC methods; range configurable per property
- Break rules — minimum breaks per weekday
- Auto-Close — automatic ending after a duration or at a fixed time
- Location check — GPS check whether employees are on site — only at the moment of check-in/check-out, no movement profiles
- Blocked time windows — times during which no check-in is possible
3. Planning Shifts
Under Time → Plan → Shifts you create shifts, optionally as a recurring series with times, check-in windows, and requirements. The system automatically generates the individual assignments from them.
4. Employees Check In
Employees check in via the mobile app — using the configured methods. The system records timestamps, location, and break times.
5. Evaluating & Exporting Data
Work times, shift logs, and attendance lists are available for evaluation and export (CSV/PDF).
Terms
| Term | Meaning |
|---|---|
| Property | A site or place of work for which time tracking is configured |
| Template | A reusable shift type with times and settings — the starting point when creating a shift |
| Shift | A (possibly recurring) series with times, recurrence, and rules — individual assignments are generated from it |
| Assignment | A single occurrence of a shift on a specific day |
| Work time | An individual work time entry of an employee (start, end, breaks) |
| Sublog | A single event within a work time (login, logout, break started, break ended) |
| Web check-in | Check-in without app: scan a QR code or NFC chip with the phone camera and enter the staff number in the browser; optionally with a tablet whose code changes roughly every three minutes |
| Check-in window | The period around the shift start (before/after) during which a check-in counts as on time |
| Check-out window | The period around the shift end (before/after) during which a check-out counts as on time |
| ONSITE / OFFSITE | Location status of an event — on site or outside the property area |
Linking Work Times and Shifts
If shifts are planned, the system automatically links work times to the matching shift. This enables:
- Punctuality evaluation (too early, on time, too late)
- Deviation display in minutes
- Shift status evaluation (successful/failed)
The linking happens automatically at check-in, periodically in the background, or manually by administrators.
Pages in This Area
| Page | Description |
|---|---|
| Work Time | Table of all work time entries with detail view |
| Attendance List (Live) | Real-time dashboard: who is currently present? |
| Attendance Control | Manage and evaluate planned shifts |
| Time Tracking (Property) | Configuration per property |
| Mobile Time Tracking | Timer, check-in, and offline recording in the app |
| Adding Work Time Retroactively | Manual time recording in the app |
Permissions
| Permission | Description |
|---|---|
| View time tracking | See your own work times and shift data |
| View others' time tracking | See other employees' work times |
| Create time tracking | Create new work times, create shifts |
| Edit time tracking | Edit, end, delete work times |
| Export time tracking | Export data as CSV or PDF |
Learn More
For an overview of time tracking with LiteLog — feature scope and industry examples — see the time tracking product page. This documentation describes the day-to-day usage in detail.